Secretary (part-time)

Refratechnik Group, the largest family-owned refractory company in the world, manufactures and installs high-quality refractory materials for high temperature industrial processes. As a German Engineered system supplier and continuously growing group of companies, we offer customer-optimized refractory solutions for all major industrial sectors.  In 2020, as one of the Top 100, Refratechnik Group is awarded for the most innovative medium-sized enterprises in Germany.

Refratechnik Asia Ltd. is well-known as a refractory specialist in the cement, steel, lime and other industries for the Asian region. It’s headquarter represents both an administrative center and a trading company in the Asia Pacific region, managing all day-to-day operations of the subsidiaries in China, including RTTrading, YRR, ZRR. Business consists of refractory technology, technical sales, design engineer, supervisors, logistics, finance and production planning. A well-educated and dedicated team guarantees a smooth operational routine. Quality and innovation are the permanent guidelines for the RT Asia Group. The successful candidate is part of Asia team under the reporting to the German Executive Director Sales and his working place will be in Hongkong.

To have a look at our homepage please visit: www.refra.com

REQUIREMENTS

• Form 6 or above education;

• Good command of English,Cantonese & Mandarin language.

• Ability tohandle administrative and prioritize multiple tasks, using Word, Excel (especially 3D map) and other software applications;

• Ability to work under pressure;

• Proactive, good communication and interpersonal skills;
• Immediate available is highly preferred;

• 3-8 years secretary / administration experience.  
  

RESPONSIBILITIES

• Part-time mode, every morning per week (9 am - 1 pm) or with flexible scheduling, 20 hours per week;
• Perform full spectrum of secretarial & administrative support such as Minutes taking, schedule meetings and travel arrangement for MD;
• Provide support to MD for various businesses and operations including E-mail screening, calendar, diary activity, preparation of presentation materials;
• Organize company events local and abroad with direction from MD and/or Sales team/internal department;
• Responsible for daily office operation, prepare meeting refreshment & order meals, receive couriers & mails, publication renewal & distribution, pick up & transfer calls;
• Ensure daily office operation going smoothly. Monitor and keep track of the inventory for the office stationery, equipment and consumable items, request for cleaning / maintenance services regularly. Company paper reprint and business card create & reprint;
• Manage supplier contracts and conduct professional business communication in mandarin with the Refra suppliers (Travel agents, airlines & hotel sales managers);
• Facilitate better communication with IT and telecommunication companies in Hongkong;
• Prepare business correspondence in English and Mandarin in a professional manner;
• Provide supports for new employee start up. Order IT devices, register employee account registration and introduce company system to new employees;
• Application of working visa for expatriate and other assignments of HR matters if required;
• Webinar organizer for the internal training. Register overseas seminar / exhibition;
• Potential to take part in company projects, e.g. production quality coordination; coordinate the quality issues in mainland China and follow up with the quality cases;
• Strong ability to use excel especially 3D map;
• Ability to manage sensitive and confidential information with discretion and diplomacy;
• Keen attention to detail, strong follow-up and maintain document filing/record management;
• Fulfill demands from other subsidiaries if any, and stay contact with the secretaries of other subsidiaries;
• Perform ad hoc and other tasks as assigned by the MD.