Corporate Services Administrator

Key Responsibilities

• Entity Management

  • Incorporate new companies in offshore jurisdictions and maintain statutory records.
  • Prepare corporate documents such as resolutions, minutes, share certificates, and registers.

• Compliance & Regulatory

  • Coordinate with clients to collect KYC documents and ensure adherence to regulatory standards.
  • Monitor and manage annual filings, renewals, and economic substance reporting.

• Client Support

  • Respond to client inquiries promptly and professionally.
  • Provide guidance on annual renewal processes, statutory obligations, and regulatory changes.
  • Assist clients with document requests such as certified copies, apostilles, and notarizations.

  • Maintain strong client relationshipsby ensuring smooth communication and anticipating administrative needs.

• Administrative Duties

  • Maintain accurate records
  • Prepare invoices and assist with billing processes.

• Team Collaboration

  Work closely with compliance, accounting and offshore teams to ensure seamless service delivery.

Required Qualifications

• Diploma or Degree in Corporate Governance, Business Administration, Law, Accounting, or related field.
• Minimum 1–2 years of experience in corporate services, company secretarial, or related roles.
• Strong understanding of offshore jurisdictions and corporate governance principles.

• Candidates without prior experience or fresh graduates will be considered for the position of Corporate Services Assistant, with training and career progression opportunities provided

Preferred Skills

• Familiarity with AML/KYC procedures and statutory requirements.
• Proficiency in Microsoft Office Suite, particularly in MS Excel
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills in English and Cantonese, Mandarin is a plus.

Professional Attributes

• Integrity and confidentiality in handling sensitive client information.
• Ability to manage multiple tasks and meet deadlines.
• Client-focused mindset with problem-solving capabilities.