Manager – Professional Environment Services (Facilities & Office Operation) - HK

About the Business

We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.
This is accomplished by:
Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures
Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients
Delivering a range of general administrative support services to facilitate operation efficiency and service excellence
 

Work you'll do

• Report to the Director and support by a team of administrative personnel to provide full spectrum in the office operation to facilitate operational efficiency.

• Responsible for overall office administration operation includes:

  • Monitor office facilities and system maintenance including MVAC system, Fire Services system, security system, AV system, etc.
  • Oversee operation of Document Center (Mailing, Filing & Printing)
  • Lead the planning of workplace health and safety
  • Oversee office hygiene and security control
  • Monitor office expenditure and cost control
  • Follow ISO requirement on confidentiality and environmental protection
• Act as emergency contact for the office, responding to emergency calls and situations as needed, ensuring swift action and response
• Coordinate the office space planning and utilization, including assigning space and facilities, rearranging furniture, and facilitating enhancement to optimize efficiency.
• Review service requirement on a regular basis, manage contracts negotiation and renewals with service suppliers.
• Assist in formulating, reviewing administration policies, practices and procedure for workflow enhancement, higher efficiency and be future-ready.
• Support the preparation of documentation and reports, such as status tracking report, budget plan, headcount report, staff appraisal, incident report & enhancement proposals, etc
• Coach, motivate and train supporting staff. Manage the staff performance under a pleasant and functional working environment
• Support Firm's internal Environmental, Social and Governance (ESG) initiatives
• Assist and support special projects such as office renovation, relocation, systems integration, etc whenever required
• Handle any ad-hoc duties as assigned

During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.
 

We are looking for someone with

To be considered for this position, you must demonstrate skills and experience in the following areas:

• Bachelor Degree in Business Administration, Facilities/ Property Management, Building Services or related discipline.
• At least 5 years’ supervisory experience in facilities management and/or administration management. Ideally with previous experience working in sizable organization
• Solid hands-on experience in facility management is a must. Knowledge on hard service, maintenance procedures, general office system and safety regulations is necessary.
• Team player with good interpersonal skill
• Strong problem solving, negotiation and communication skills
• Detail-oriented, well-organized and with high level of integrity
• Good time management, able to prioritize, multi-task and to meet deadlines
• Good command of spoken and written English and Chinese (both Cantonese & Putonghua)

Shape your future through impact that matters

For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.

Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.

All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.

Accessibility assistance

If you need assistance or an accommodation during the recruitment  process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.

Ready to take on new challenges? Apply now!
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