Executive assistant to CEO

We are seeking a highly proactive, resourceful, and adaptable Executive Assistant (EA) to provide comprehensive support to our CEO. The EA will play a critical role in ensuring the CEO's time is effectively managed, key projects are on track, and communication flows seamlessly between the CEO and internal/external stakeholders. This position requires professionalism, discretion, and the ability to thrive in a fast-paced, evolving environment. The EA should be comfortable working outside normal business hours and travelling as needed.

Key Responsibilities

• Provide high-level administrative support to the CEO, including complex calendar management, meeting coordination, and correspondence.
• Oversee and track key initiatives and projects; ensure deliverables are met and timelines adhered to.
• Prepare, edit, and manage reports, presentations, meeting agendas, and other executive materials.
• Serve as a point of contact and liaison for internal teams, external partners, clients, and stakeholders.
• Coordinate domestic and international travel arrangements and accompanying logistics.
• Attend meetings (virtual/in-person) and document minutes, key actions, and follow-ups.
• Handle confidential information with utmost integrity and sound judgment.
• Anticipate the CEO’s needs, proactively resolve issues, and provide solutions-oriented support.
• Organize and support special events, board meetings, and off-sites as required.
• Be flexible to work outside standard hours and travel frequently in support of the CEO’s schedule.

Requirements

• Bachelor’s degree preferred.
• Minimum 5 years’ experience in a senior Executive Assistant or similar role, ideally supporting C-suite leadership.
• Excellent verbal and written communication skills.
• Strong organizational and project management abilities; detail-oriented and able to manage multiple priorities.
• Tech-savvy ,Knowledge to use AI tools, digital collaboration tools , and virtual meeting platforms.
• Ability to remain calm, flexible, and effective under pressure in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Willingness and availability to travel and work beyond standard office hours.