Executive Assistant (CPA firm)

Role Overview:
The Executive Assistant & HR Coordinator will provide high-level administrative and organizational support to the Managing Partner and Directors, in addition to handling human resources duties. This role requires exceptional attention to detail, the ability to prioritize tasks, and a strong sense of confidentiality. The successful candidate will ensure the Managing Partner’s and Directors’ time is optimized, action points are followed up on, and communication with clients and stakeholders is handled professionally.

About us:

AOGB stands for “Advisors Of Global Business”. AOGB is one of the HK PIE registered auditors and one of the PCAOB registered firms in Hong Kong. We are a professional accounting firm network with multi-national exposure aiming to provide the best quality of services to our clients and create values throughout the process. We use a partner led, team-based approach to provide our tailor-made assurance, advisory and consultancy solutions. Our leaders worked in the global Big Four accounting firms and have extensive experience in multi-national corporations. For more information: https://www.aogb.com

Key Responsibilities - Executive Support & Administration

1. Calendar & Project Management

   • Manage the Managing Partner's and Directors' calendars, schedule meetings, and coordinate appointments.
   • Prepare meeting agendas and brief summaries.
   • Follow up on action items and track progress on key projects.

2. Administrative & Communication Support

   • Complete and maintain timesheets on behalf of the Managing Partner and Directors.
   • Format, draft, and send professional correspondence and documents to clients.
   • Handle all confidential and sensitive information with discretion.

3. Client & Stakeholder Liaison

   • Assist in sending engagement proposals, client onboarding documents, and follow-up emails.
   • Ensure timely and professional responses to client inquiries.

4. Task Management

   Maintain a task tracker for the Managing Partner’s/Directors' commitments.

Qualifications & Requirements:

• Diploma or degree in Business Administration or a related field is preferred.
• At least 5 years of experience in an executive assistant, personal assistant, or administrative role; experience in professional services, accounting (CPA), or law firms is a strong advantage.
• Strong written and verbal communication skills in English and Chinese (Cantonese and Mandarin).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams; familiarity with cloud-based collaboration tools.
• Ability to work under pressure and meet deadlines, with strong organizational and time management skills.
• A high degree of discretion and a proven ability to maintain confidentiality.
• Willing to work overtime or weekends if needed.
• Occasional travel may be required.

Personal Attributes:

• Highly organised and detail-oriented.
• Proactive, resourceful, and able to work independently.
• Professional in presentation and communication.
• Flexible and adaptable to changing priorities.

Benefits

• Medical allowance
• Birthday leave
• Discretionary performance bonus

Salary is negotiable