Executive Assistant / Administration Executive

Based in HK head office, this position is responsible for administrative and operational support for the BUs’ Hong Kong and PRC offices.

Responsibilities:

• Responsible for full spectrum of Office Admin & Operations for Hong Kong and Shanghai offices
• Liaise and coordinate with various internal departments: HR, IT, Company Secretary, Corporate Communications, Sustainability, etc.

• Office administration: provide support to the Senior Management in managing daily operations

  • Provide secretarial / administration support to BUs Head and Managers in meeting scheduling, venue arrangement, travel bookings (flight, hotel, visa, etc.) to ensure efficiency and cost effectiveness
  • Oversee office administration to ensure smooth operations in stationary and equipment procurement and maintenance, record management, cleaning and other administrative services

• HR: as BU’s coordinator with Group HR department to

  • Coordinate recruitment, staff onboarding, orientation, departures, etc.
  • Maintain and update employee information and movement records, ensuring accuracy and confidentiality
  • Provide various HR reports as required

• IT: as BU’s coordinator with Group IT department for hardware, software, user setup and other IT asset management

• Perform any other ad-hoc duties as assigned by BU Head or managers
• Maintaining confidential and sensitive information with the utmost discretion

Requirements:

• Degree holder in Business Administration or related discipline
• Minimum 5 years’ relevant experience in similar role
• Proficiency in computer operations including SharePoint, MS Office 365 (Word, Excel, PowerPoint), and Chinese word processing is essential
• Oracle system is an advantage
• Good command of written and spoken English and Chinese, Putonghua is MUST
• Mature, pleasant, proactive, positive with can-do attitude, attention to details and able to multi-task
• Ability to solve problems independently and work collaboratively as a team
• Good communication and interpersonal skills

To know more about us, please visit our website at http://www.greateagle.com.hk.

 We are an equal opportunity employer and welcome applications from all qualified candidates.

Personal data collected will be treated as strictly confidential and used only for recruitment-related purposes. Applicants who have not heard from us within four weeks may consider their applications unsuccessful. All personal data will be destroyed after 12 months.