Administrative Secretary | Interior Design Firm

About Us:
In ED DESIGN, we believe that exceptional spaces transform the way people live and work. We are a collaborative and passionate team dedicated to creating beautiful, functional, and inspired interiors for our clients. We are looking for a highly organized and proactive Secretary to be the central hub of our studio's operations.

The Role:
As our Secretary, you will be the vital link between our designers, clients, and vendors. You will ensure the smooth day-to-day functioning of our studio, allowing our creative team to focus on what they do best: designing. This role is perfect for someone who is exceptionally organized, possesses a keen eye for detail, and thrives in a dynamic, creative environment.

Key Responsibilities:

• Front Desk & Studio Management: Be the first point of contact, greeting clients and visitors with a warm and professional demeanor. Manage the main phone line and general email inbox.

• Administrative Support: Provide comprehensive support to the design team, including scheduling appointments, managing calendars, and preparing for client meetings.

• Client Communication: Handle initial client inquiries, schedule consultations, and maintain a high level of professional communication.

• Vendor & Sample Coordination: Manage the influx of material samples, catalogs, and vendor correspondence. Build and maintain strong relationships with our trade partners.

• Project Support: Assist with the preparation of client presentations, proposals, and binders. Help maintain project files, ensuring they are organized and up-to-date.

• Office Operations: Order office supplies, manage incoming and outgoing mail, and ensure the studio is always presented impeccably.

Who You Are:

• You have 4+ years of experience in an administrative, secretarial, or front desk role. Experience in interior design, architecture, or a related creative field is a major plus.

• You are a master of organization, with exceptional time-management skills and the ability to prioritize multiple tasks seamlessly.
• Your written and verbal communication is impeccable.
• You are proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Familiarity with design software like Studio Designer, Ivy, or AutoCAD is a bonus, but not required.
• You have a professional and polished appearance and attitude.
• You possess a genuine interest in interior design and aesthetics.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work in a creative and inspiring studio environment.
• A collaborative and supportive team culture.
• Medical insurance

Ready to Apply?
Please send your resume and a brief cover letter explaining why you are the perfect fit for this role to studio@ed-design.co