Administration Assistant & Receptionist

Job Description:

We are seeking a motivated and friendly Admin Assistant & Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, representing our company with professionalism and a positive attitude.

Key Responsibilities:

Greet visitors and clients warmly, providing a welcoming environment.

Answer incoming calls, direct calls to the appropriate personnel, and take messages as necessary.

Maintain conference room booking and coordinate meeting arrangement including video and conference call set up, prepare coffee, tea, and snacks for clients, ensuring seamless execution.

Handle incoming and outgoing mail and packages.

• Manage general administrative tasks, including document filing and updates, billing, IT coordination, procurement, and management of office equipment, stationery, and supplies.
• Regularly check office cleanliness and coordinate with cleaning staff to uphold a neat and organized environment.

• Assist with client inquiries and provide information about our services.
• Ad hoc administrative work as assigned by CEO and COO

Qualifications:

High school diploma or equivalent; additional education in office management is a plus.

Proven experience as a receptionist or in a similar role.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Professional appearance and demeanor.

Why Join Us?

16 days of annual leave

Opportunities for professional growth and development.

A positive and inclusive work environment.