Senior Admin / Administrator

We are seeking a seasoned Senior Admin / Administrator to join our team. Your primary responsibilities will include managing internal parent-school communications, organizing and coordinating school events and activities, and planning the yearly school calendar across all faculties. Additionally, you will project manage a variety of annual school events and activities. The candidate must also pay close attention to detail.

You must have:

• At least 3-4 years relevant experience in operations or a liaison and administrative role
• A fluent knowledge in written and spoken English and Chinese (Cantonese required, Putonghua is a definite advantage)
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint), Google Apps (Document, Sheets, Slides, Analytics, Gmail, Forms), Jotform, Canva and Email editing tools
• Strong organisational skills, being able to work effectively and diligently with internal and external parties
• Cross-team collaboration and networking initiatives
• Ability to learn new software and programmes
• Experience of working in an administrative role within the education sector is a plus
• Excellent interpersonal skills, providing effective communication and negotiation skills
• Self-motivated, detail-oriented with a positive attitude, quick-thinker, strong sense of responsibility, ethics, integrity and ownership
• Able to work independently and as a good team player
• Bring ideas and inspiration to the team
• Improve and streamline systematic routines
• Willingness to show flexibility in roles and expectations in line with a dynamic and vibrant school environment
• Able to multi-task and work on several projects at the same time
• Willing to work out of hours and beyond schedule when necessary

You will:

• Prepare and record all internal communications related to school-wide events following the brand guidelines
• Liaise with media partners and monitor marketing activities
• Lead and manage the logistics of school events
• Organize and plan for the yearly school calendar
• Liaise with Campus Head and Facilities Manager on facilities rental
• Organize the schedule and logistics of school events, collaborating with the Communications & Events Manager, faculty leaders, and facilities team on programme details, while also assisting with logistics.
• Support in the organization of several internal school events and Fundraising Gala throughout the year
• Coordinate the internal school communications and liaise with different campus and event champions to ensure school notice emails are prepared in advance and ready to go out in a timely manner according to the school communications schedule
• Perform other duties as assigned

Why IMS?

You want to have a job you’re actually eager to come to every single day, with people that will inspire and challenge you. This is an outstanding opportunity to see your projects and efforts come to fruition, and feel real ownership on the job.

Perks

• Sunny space in beautiful Stanley with one of the best views in HK, you’ll feel on holidays every single day!
• A fantastic work environment with lots of learning opportunities
• Not two days are the same when you work on education, prepare to be wowed, moved and inspired on a weekly basis