Executive Officer (Ref. 251112009-IE)

Duties

The appointee will be responsible for the administration and operations of the PolyU Academy for Interdisciplinary Research (PAIR) and its constituent research units, with a particular focus on the planning and execution of scholarly events. The appointee will be required to:

(a)  coordinate and deliver a range of academic events, such as international conferences, distinguished lectures, ceremonies, research showcase exhibitions, seminars, delegation visits, and other activities;

(b)  manage the event team, supervise junior staff, and oversee their contributions to event planning and administrative functions;

(c)  prepare reports, proposals, speeches, web content, and other written materials related to event management;

(d)  provide secretarial and logistical support to committees and meetings as required;

(e)  handle financial matters associated with event planning and execution;

(f)   facilitate effective communication and collaboration with internal and external stakeholders; and

(g)  perform any other duties as assigned by the Director or his/her delegates.

Qualifications

Applicants should:

(a)  have a recognised honours degree;

(b)  have at least five years of relevant post-qualification administrative and supervisory experience, preferably gained from sizable organisations or tertiary institutions;

(c)  possess strong problem-solving abilities, exceptional communication and interpersonal skills, and excel both as a team leader and a collaborative team member;

(d)  demonstrate a high level of self-motivation and self-discipline, with the ability to work independently and complete assigned tasks efficiently;

(e)  have good computer literacy with proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing; and

(f)   have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 24 November 2025 until the position is filled.​​ The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website athttps://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.