Senior Officer, Facilities & Administration

CHANGE YOUR FUTURE AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM.

Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our core values and believe in our vision and mission. If you enjoy a work environment that is challenging, rewarding and making an impact, we invite you to consider a career with Mother’s Choice.

Key Responsibilities

Facility and Building Management:

• Project Coordination: 
  Assist in planning, executing, and monitoring renovation projects, including tender documentation, contractor sourcing, and progress reporting.

• Stakeholder Liaison: 
  Act as the key point of contact between contractors, internal teams, and service users to ensure smooth project delivery.

• Compliance & Safety: 
  Oversee contract adherence, hygiene standards, and occupational safety checks for all facilities.

• Change Management: 
  Support staff transitions during renovations, including temporary space allocation and post-renovation feedback collection.

Central administration:

• Financial Oversight: 
  Manage petty cash reimbursements, claims processing, and coordination with the Finance Department.

• Event & Hospitality Support: 
  Organize staff catering, logistics for agency-wide events (e.g., annual dinners), and guest reception protocols.

• Policy & Inventory: 
  Assist in policy revisions, inventory control, and in-kind donation management with proper documentation.

• Budgeting & Procurement: 
  Contribute to annual planning, vendor assessments, and procurement processes (quotations, payments).

Cross-Departmental Collaboration

• Reporting & Communication: 
  Deliver KPI tracking, service evaluations, and progress updates to key stakeholders.

• Ad-Hoc Projects: 
  Participate in emergency response, resource planning, or system improvement initiatives as needed.

Requirements

• Degree holder in related disciplines or tertiary education in relevant fields with longer relevant experience;

• Minimum 5 years relevant working experience in central administration, facility or property management;

• Good command of written and spoken English and Chinese;

• Skills in Chinese Word Processing, MS Office applications (including, Word, Excel, PowerPoint);

• Excellent interpersonal and communication skills;

• Ability to cope with pressure and work under tight schedule (occasionally);

• Good team player with good organization and project management skills;

• Must share the commitment of Mother’s Choice in upholding the safety and protection of children as paramount.

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.