Logistics Administration Officer

We're delighted to share an opportunity to join a team that’s built on excellence, collaboration, and open communication. We’re proud that our culture has made us a strong player in the market, and we welcome people who love to learn, adapt, and make a meaningful impact together.

About the role

You’ll help keep our operations smooth and our clients delighted. This is a friendly, team-centered role that blends logistics coordination with clear communication and simple admin routines. If you enjoy learning new skills, taking feedback positively, and working with a supportive group, you’ll feel at home here.

What you’ll do

- Support VIP client requests with care and follow-through

- Coordinate airfreight, shipments, local deliveries, and technician schedules

- Maintain neat digital and hard-copy filing and keep records tidy

- Arrange meetings, follow up on action items, and prepare simple summaries

- Manage supplier communications and basic purchasing

- Handle small expenses, petty cash, and reimbursements accurately

- Help ensure daily operations run smoothly across Administration and Logistics

What you bring

- A positive, grateful attitude and a growth mindset

- Clear communication, both written and verbal

- Organized and reliable, with respect for timelines

- Comfortable with MS Office (Excel, Word, PowerPoint) and general office tools

- Detail-loving accuracy when placing purchase orders (US and Italy suppliers)

- A team-first spirit, resourceful and calm in solving day-to-day issues

- Openness to feedback and an eagerness to learn and adapt quickly

Why you’ll love it here

- Flexible work time: we’ll discuss hours and occasional WFH to fit the right person

- 14 days’ annual leave to start, plus public holidays

- Italian roasted coffee on us at our café, every day, while cafe lasts

- A warm, collaborative team with shared goals and open communication

- A place to grow fast with support, where your ideas are heard and appreciated

We value people who:

- Stay curious, learn quickly, and embrace change

- Give and receive feedback with humility

- Communicate openly and respectfully

- Strive for excellence while supporting teammates

If you’re looking for a role where you can enjoy your work, contribute to something bigger, and keep growing, we’d love to meet you.