Administrative Assistant / Project Assistant - Design & Construction Industry

The Role

As our Administrative Assistant, you will help to ensure the smooth daily operations of our company's workplace. Your primary responsibility will be supporting our Finance & Administration Manager's needs. You should keep our office well stocked with supplies, maintain our common facilities, organize our tools and materials, prepare professional documentation, and have a keen eye for numbers and detail. You will also be expected to assist with procurement of products/supplies (primarily from the mainland) for our projects, including issuing Purchase Orders, tracking invoices, and following up on payment claims. Last (and most importantly) you should bea positive, happy source of inspiration for our team.

As we are a small, busy team, you must have the drive and passion to be independently productive without constant supervision. 

The experience you will gain in this position represents a possible stepping stone to a more senior project team role as a "Project Coordinator" or a more financially focussed role as an "Accounting Assistant." We love to promote from within our team!

The Package

Salary: HK$23,000 to HK$26,000 per month, subject to your references, experience, and demonstrated ability

Raises/Promotions: Assessed by the Directors on your employment anniversary

Bonus: Performance-based (company + individual) with a work-anniversary incentive

Working Days/Hours: Monday to Friday, 9:00 AM to 6:00 PM

Annual Leave: 12 days (same for everyone in Interspace)

Company Holidays: Standard "Bank Holidays" (i.e. General Holidays)

The Hard Part

Do you have what it takes to join our team?

1 -    You have at least 2 years experience working in an Admin/Executive Support role in Hong Kong for an ACTIVE and GROWING company. Ideally, you should have graduated from a university-level program with a bachelor's degree in a related field, but exceptional candidates without degrees will still be considered.

2 -    You can communicate in English with confidence and excellent pronunciation and speak Cantonese fluently. We would prefer if you can also speak Mandarin and read/write Simplified Chinese.

3 -    You are outgoing, dress stylishly, positive thinking, and enjoy communicating, engaging, and spending time with your colleagues.

4 -    You aren't intimidated by direct and fast-paced managers, and you are willing to provide unfiltered feedback to them.

5 -    You ask questions frequently and are able to explain your belief/position, but you can also accept when you're wrong and learn from it!

If you can say "yes" to all five of the qualifications above, then Apply now for a chance to interview and visit our amazing studio!

Please note: We are interested in serious, dedicated applicants only🧐.If your application is shortlisted for follow-up, we will call 📞 the mobile number listed in your CV. This means we want to know more about you 🫵 and your work history 🎉 ! You should be prepared to answer your phone if you apply to this post.If we are unable to reach you within 3 attempts, and you do not respond to our follow-up email, your application will unfortunately be rejected 😭 (so please,answer your phone!).