Senior / Admin Officer

Job Description:

The Senior / Admin Officer plays a critical role in supporting the office day-to-day operation. This position is responsible for managing and executing administrative tasks, ensuring effective and efficient office operations, and providing support to various programs and initiatives.

Key Responsibilities:

• Handle office communications including incoming and outing correspondence e.g. phone calls, emails, and package deliveries etc.
• Organize and maintain systematic filing systems and ensure proper documentation and integrity.
• Assist in the preparation of reports, presentations, and other documents.
• Oversee and manage office supplies, repair & maintenance, procurement and vendor performance.
• Support logistics including venue arrangements, participant communication, and materials preparation.
• Support basic accounting operations, including budgeting, expense tracking, and processing invoices etc.
• Assist with grant applications and reporting
• Carry out other ad-hoc duties as directed by management.

Requirements:

• Bachelor's degree in Business Administration, Communications, Accounting or related discipline.
• At least 3 years of relevant experience, preferably in non-profit sectors or international projects.
• Excellent written and spoken communication skills in both English and Chinese, including Mandarin.
• A strong passion for youth engagement, teamwork, and community service.
• Flexible to work over the weekend or holidays for events as needed.
• Exceptional organizational, execution, communication, and interpersonal abilities.
• Proficient in Microsoft Office Suite.

For more details of the company, please visit our website at https://www.shinetak.org/