Office Administrative Assistant

Key Responsibilities:

• Provide administrative and secretarial support and execute day-to-day office management
• General accounting/bookkeeping
• Assist in the preparation of invoices and cheques, chase overdue payments and input account payable entries
• Assist in the preparation of agreements, documents, reports and correspondence
• Maintain customer relationships through follow-up calls and communications
• Develop and maintain an efficient filing system
• Handle staff expenses, travel itineraries, flight tickets, hotel accommodations and visa arrangements.
• Maintain payroll and other paperwork
• Perform work related errands as requested, such as banking, delivering tender submissions, cheque collection, etc.
• Support social marketing activities
• Perform additional duties as assigned by management

Required Skills:

• HD/Bachelor's Degree in relevant discipline
• Fluency in English and Chinese (written and verbal)
• Professional communication skills (written and verbal)
• At least 2 years accounting/bookkeeping and administration experience
• Proficiency in MS Office, especially Word, Excel and Powerpoint

Preferred Qualifications:

• Experience with Quickbooks
• Customer relations experience
• Experience in engineering/construction services companies
• Experience with social media for business

Personal Qualities:

• Self-motivated with ability to work independently
• Strong time management skills
• Team player with collaborative mindset
• Outgoing and person-oriented