Office Admin

Responsibilities

• Greet visitors in a friendly manner; Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Arrange business travel such as flight and hotel booking
• Oversee standard office equipment and supplies (such as printer, ink, toner, and paper), and report any malfunctions to the appropriate person or department
• Prepare conference rooms for meetings and organize catering, as requested
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements

• Associate or bachelor degree in a related field
• Prior experience as a receptionist or in a related field
• Consistent, professional dress, and manner
• Excellent written and verbal communication skills
• Competency in Microsoft applications including Word, Excel, and Outlook
• Good time management skills
• Experience with administrative and clerical procedures
• Able to work independently and contribute positively as part of a team, helping out with various tasks as required