Administrator (Logistics Role)

Joining Olympus is your opportunity to contribute to Our Purpose of making people’s lives healthier, safer and more fulfilling by elevating the standard of care through global medical technology. We are dedicated to developing best-in-class solutions and services for early detection, diagnosis, and minimally invasive treatment with a sole focus on improving patient outcomes. Our commitment to customers and social responsibility underpins everything we do. In our agile working environment, you can expect to be challenged, experience both professional and personal growth, and have the chance to collaborate across our diverse business centers in the Asia Pacific region. We are looking for high-caliber candidates to join our Medical Systems Division – Administration and Operations Departmentbased in Hong Kong.

Position: Administrator (Logistics Role)

Primary Purpose:

This position is responsible for providing the full spectrum of logistics, warehouse and procurement activities in the Division.

Key Accountabilities:

• Assist in all logistics and delivery activities, including receiving incoming goods, checking for damage and discrepancies between goods and invoices. Accurately sort, label, and store products, arranging storage to optimize warehouse space. Pick, pack and dispatch outgoing goods, and update stock records in the designated database or other computerized system.
• Liaise with internal and external transport companies/departments to ensure timely incoming and outgoing shipments.
• Process import and export documentation within established deadlines, including packing, unpacking, checking, and verification.
• Ensure prompt and accurate declaration of permits, along with timely delivery and clearance of shipments.
• Investigate and address all non-conformance issues, recommending corrective actions as needed.
• Assist in stock management and conduct regular stock checks.
• Oversee daily warehouse operations, maintaining a clean and organized environment in accordance with 5S standards.
• Perform any other ad hoc duties and assignments as and when assigned.

Inherent Requirements:

• High Diploma or above in Business Administration, Logistics, Supply Chain or related disciplines
• Minimum 2 years of solid experience in the logistics/warehouse sector, preferably within the medical industry; experience with SAP is an advantage
• Able to demonstrate a strong quality-first mindset with a commitment to delivering excellent service
• Ability to promptly understand the business processes, medical terminology, and medical supplies
• Effective time management to ensure materials are available when needed
• Self-initiated, trustworthy, able to work independently with good interpersonal and effective communication with internal customers
• Good command of written and spoken English and Chinese/Mandarin
• Proficient in MS Office Applications, experience with SAP is preferred

Why it's Great To Work At Olympus: 

At Olympus, we are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles.  We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply with your CV to:hr.ocap@olympus.com.

Please note that only shortlisted applicants will be notified and contacted. All personal data collected will be kept strictly confidential and used solely for recruitment purposes. The personal data of unsuccessful applicants will be destroyed following the completion of the selection process.